Statements of Policy -Maintenance - home

STATEMENTS OF POLICY INDEX

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MAINTENANCE INDEX
 

* A. Tool Replacement

B. Storeroom Six-Step Rate

* C. Reclassification of Fourth Class Engineer Positions

* D. Continuity Pay

* E. Senior Mill Utility

* F. Utilities Department Seniority

* G. Boiler House - Removal from Job Evaluation Plan

* H. Main Shop Overtime Policy

*  I. Converting Maintenance Shift Preferences

*  J. Converting Maintenance Shift Start/Stop Times

* k.  Converting Maintenance Vacation Schedule

* L.  Converting Maintenance Overtime Policy

* M. Converting Maintenance Statutory Holiday Scheduling
  

A.     Tool Replacement

         Standing Committee Meeting - October 31, 1963

 

         Maintenance employee-owned hand tools which are broken, lost, or damaged may be replaced by the Company.  However, such replacement will depend upon the circumstances surrounding breakage, loss, or damage and will be entirely at the discretion of the Maintenance Foreman.

 

 

B.    Storeroom Six-Step Rate

        Standing Committee Meeting - May 9, 1977

 

         In order to clarify when the Storeroom Stores Clerk is eligible to move from the two-step Junior Stores Clerk rate to the six-step Senior Stores Clerk rate, the Company and the Local agree that the following apply:

 

         Provided the incumbent has demonstrated the ability to perform the full job function of Stores Clerk and Relief Receiver, he/she shall move to the

         six-step rate twelve months from the date of being permanently posted to the position of Stores Clerk.

 

 

C.     Reclassification of Fourth Class Engineer Positions

         Standing Committee Meeting – June 30, 1999

 

 

         Effective April 1, 2001 the Utilities Department at Scott Paper Limited, Western Manufacturing Division will combine the Assistant Third Class Shift Engineer and the Assistant Fourth Class Engineer positions.

 

         1.      This new position, Assistant Shift Engineer, will require a minimum of a Third Class Stationary Engineer’s Certificate and will perform duties in either capacity as the Steam Plant Engineer (SPE) or the Utilities Field Engineer (UFE) as assigned.  Rotation through the Steam Plant and Utilities Field positions will be on a scheduled basis by shift and will also commence from the date of Fourth to Third Class certification.

 

         2.      All of the present Assistant Fourth Class Engineers will have two years commencing April 1, 1999 to obtain their Third Class Stationary Engineer’s Certificate and will be paid at the Third Class rate from the date of certification.

 

         3.      All departmental employees have until April 1, 2001 with which to apply for an Apprenticeship.  Following this, Utilities Department employees will not be eligible for Trades postings.

 

         4.      Employees who post for the Utilities Department will be appointed through the Apprenticeship Selection Procedure.  They must obtain the Fourth Class certification within two years and the Third Class certification within four years from the date of departmental registration.  Those already working in the department with Fourth Class certification or with a minimum of two years of Assistant Shift Engineer firing time will be accepted first.

 

 

         5.      Due to manpower shortages at the Third Class level, it may be necessary to hire from the outside to fill vacancies.

 

                  Note:         

 

                  Mr. L. Napper will be allotted four (4) years to obtain his Third Class certificate commencing April 1, 1999.  Two years for the Fourth and two years for Third.  After the first two years, L. Napper must have a minimum of Fourth Class certification.  Once L. Napper has passed any of the Third Class certification exams, I am willing to apply for two consecutive temporary permits for Third Class certification on his behalf.  These permits will only extend for two, one-year terms from the date of application.  If L. Napper fails to provide a permanent certification by April 1, 2003, then ticket seniority will override his shift position and he will be posted as the Senior Relief Engineer.

 

 

D.     Continuity Pay

         Standing Committee Meeting - September 17, 1984

         & Memorandum of Agreement (1983)                                   

 

         A day worker called in more than two hours before the commencement of his regular 7:30 a.m. to 4:00 p.m. shift to perform emergency maintenance work, and is kept on the emergency job after commencement of the regular shift, will be paid overtime for all time worked until he completes his work on that particular job.

 

         If he is taken off that particular job, and someone else is put on it, the employee called in will continue to be paid overtime

 

         1.      until the emergency job is complete,

         2.      to the end of his normal shift that day,

         3.      until he finished work that day;

 

         whichever of the above occurs first.

 

 

 

E.      Senior Mill Utility

         Standing Committee Meeting - February 21, 1985

 

         Randy Billow expressed the Local's concern on the Senior Mill Utility position in the Main Shop.  He stated that the temporary rate was established through job evaluation on the basis of the employee performing 50% of his time as a Mill Utility and 50% of his time as a Knife and Slitter Grinderman.

 

         The Local's position is that if the employee spends more than four hours per day as a Knife and Slitter Grinderman, he would receive the normal rate for Knife and Slitter Grinderman.

 

         The Company would accept this position provided that when the permanent rate is established, the retro pay is adjusted accordingly.

 

 

 

F.      Utilities Department Seniority

         Department Agreement - July 12, 1984

 

         1.      An employee hired/posted into a position requiring the ticket he holds establishes ticket and position seniority immediately.

 

         2.      An employee hired/posted into a position lower than the ticket he holds establishes ticket and position seniority immediately.  However, employees currently holding that same position have six months to regain ticket seniority.

 

         3.      An employee who obtains a higher ticket established ticket seniority immediately on obtaining such a ticket.  When an employee with less position seniority establishes ticket seniority over a senior employee, the senior employee must obtain a higher ticket within six months to regain his ticket seniority status.

 

         4.      Promotions will be based on the considerations as listed in the following priority:

 

                  a)      Ticket requirement for the position.

                  b)      Ticket seniority for the position.

                  c)      An employee who holds a lower ticket than required for the position but is most advanced towards obtaining the higher ticket required for the position.

 

         5.      Department seniority within a given ticket designation will govern the vacation scheduling as long as the legal requirements of the Ministry of Labour Safety Engineering Department are complied with in the operation of the steam plant.

 

         6.      All employees occupy positions by position and ticket seniority.

 

         7.      An employee, while relieving in the higher position, does not establish ticket or position seniority in that higher position until he is promoted to the higher position.

 

         8.      In the case of layoffs, all employees will be laid off in accordance with departmental seniority, as long as the legal requirements of the Ministry of labour Safety Engineering Department are complied with in the operation of the steam plant.

 

 

         Utilities Department Seniority - Definitions

 

         Position Seniority

 

         Defined by the length of time a person has held a job in that position (i.e., Assistant Engineer 4th Class) and determines the priority for selection of vacations.

 

         Ticket Seniority

 

         Defined by the official ticket status held by individual and recognized by the Ministry of Labour Safety Engineering Services Division, Province of B.C.  The individual holding the highest ticket classification within a position in the boiler house line of progression will first be considered for promotion.  This will be applicable to individuals holding tickets higher than required for the position or, in the case of employees with equal ticket classification, the employee who secured his ticket classification first (exception (3) above) will have ticket seniority.

  

 

         Department Seniority

 

         Departmental seniority is defined by the length of time the individual has been in the department and, in conjunction with the guidelines defined in (8) above, layoffs from the department will be based upon departmental seniority.

 

 

G.     Boiler House - Removal from Job Evaluation Plan

         Memorandum of Agreement - 1986                 

 

         The Boiler House removal from job evaluation plan is subject to the following conditions:

 

         1.      An understanding that this move does not represent a dismembering of the overall job evaluation program -- a one-time occurrence.

 

         2.      An expansion of the Local's commitment for Boiler House personnel to perform maintenance work to include:

 

                  -      within the Boiler House

                  -      on the water treatment facilities

                  -      on and with utilities-related equipment regardless of location, air compressors, air conditioning, etc.

                  -      "no trade lines" in or out of the Boiler House

 

         3.      As with Maintenance, the Company is to provide coveralls; the employees to provide tools.

 

         4.     The Local's acceptance of the principles as outlined in the formerly reviewed Utilities Department seniority statement -- the Company's objective is to ensure the availability of qualified personnel for move-ups, without adding to departmental headcount.

 

 

 

H.     Main Shop Overtime Policy

         Department Agreement - 1995

 

         Breakdown Maintenance

 

         Maintenance Supervisor on call may be called first by the Department Supervisor requiring work to be done.  The Department Supervisor, the Maintenance Supervisor, or his delegate will call in tradesmen in order of departmental seniority.  If the work to be done requires three or more tradesmen or, if in the opinion of the Maintenance Supervisor, the job is considered to be complicated, complex, or contains a substantial element of uncertainty, the Lead Hand will be called first.

 

         Overtime

 

         If a job requires that work continue past the end of the regular shift, the incumbent(s) who started the job will be offered the option of working the overtime first.  Any additional tradesmen required will be asked on the basis of departmental seniority.  If the work on overtime requires three or more tradesmen or, if in the opinion of the Maintenance Supervisor, the job is considered to be complicated, complex, or contains a substantial element of uncertainty, the Lead Hand will be offered the overtime first if the incumbents are not available for the overtime.

 

 

         Statutory Holidays

 

         In the event that work is required on a statutory holiday, tradesmen required will be asked on the basis of department seniority.  If the sum of the tasks requires three or more tradesmen, the Lead Hand will be asked first.

 

         Running Statutory Holidays

 

         If work is required on any of the running stats (July 1 or after 1995 Good Friday and Labour Day), tradesmen will be asked in order of department seniority for tradesmen that would have been normally scheduled to work that day.  If three or more tradesmen are required, the Lead Hand will be asked first.

 

 

         Scheduled Overtime

 

         In the event that a job is scheduled to run into overtime, the Maintenance Supervisor will determine the appropriate crewing mix (taking into account job exposure and training for junior tradesmen and apprentices).  Consideration of department seniority will be a minor factor in determining the scheduled crew; however, an effort will be made to balance the amount of overtime each crew member receives over a period of time.

 

         Appointees

 

         In the event that volunteers cannot be obtained, the Company retains the right to appoint employees to do the required work as stipulated in the Labour Agreement.

 

 

 

I.       Converting Maintenance

         Shift Preferences

 

         1.      A one year area/shift preference list will be posted no later than February 1st of each year.

 

         2.      Individuals will have two weeks from February 1st to signify their area of preference on the posted list.  After two weeks, the list will be removed.

 

         3.      A finalized crew schedule will be posted no later than March 1st, and will take effect May 1st of each year.

 

 

J.      Converting Maintenance

         Shift Start / Stop Times

 

                  Shop Crew:            6:30 am – 3:00 pm

                  3 Shifts:                  6:30 am – 2:30 pm / 2:30 pm – 10:30 pm / 10:30 pm – 6:30 am

                  4 Shifts:                  6:30 am – 6:30 pm / 6:30 pm – 6:30 am

 

 

K.     Converting Maintenance

         Vacation Schedule

 

         1.      A maximum of 7 employees from the Converting maintenance crews will be permitted to take vacations at any one time during the year, consisting of:

 

                  a)      up to a maximum of three individuals off the shop crew.

 

                  b)      one individual per tour.

 

         2.      A vacation list will be posted at the beginning of each vacation year and will remain posted until June 1st.  Requests for vacations up to April 30th of the following year can be made at that time.  Vacation requests submitted prior to April 1st will be confirmed on a seniority preference basis.

 

                  a)      Once the two week allotment of vacation, during prime time, has been confirmed by the Department Supervisor, the list will be reposted again for a period of 14 days, during which time those individuals who do not have two weeks confirmed will have an opportunity to choose from any remaining time.

 

                  b)      Once all vacations have been confirmed, a list of remaining available weeks will be posted for a period of 14 days and individuals will have the opportunity to select one extra week of vacation during prime time, by seniority.  Allocation of extra weeks of vacation during prime time will be at the discretion of the Company.

 

                  c)      On and after May 1st vacation time will be granted on a first-come, first-serve basis.

 

         3.      A second vacation list will be posted by each department on November 15th of each year showing which employees have not scheduled their full annual vacation entitlement.  These employees will be asked to request the time they wish to take as vacation up to April 30th.  On or after December 15th the Supervisor will confirm the vacation dates on a seniority preference basis and will allot vacations to those employees who have not requested specific times.  Requests made and confirmed under (2) above, override requests made under (3).

 

         4.      Prime Time:

 

                  Prime Time will be the period from June 15th to September 15th.  Employees will be permitted to take a maximum of two weeks of vacation during this period.  (More than two weeks may be permitted if coverage is available and the time does not interfere with any other employee’s regular vacation during this period.  Every attempt will be made to grant extra holidays whenever possible).

 

         5.      Adequate Coverage:

 

                  a)      It is understood that there will be time throughout the year where the maximum number of employees cannot be allowed off.  Permitting three crew members off on vacation is subject to adequate coverage, with sufficient backup remaining on the crews.  This will normally be dependent on the number of people off for other reasons.  Vacations will not be confirmed unless suitable coverage is available.

 

 

                  b)      If at anytime, in the judgment of management, sufficient strength is not available for satisfactory operation, time off will not be granted.  This is consistent with Article XV, Section 4(f) of the Contract.

 

         6.      Regular Vacations to Receive Priority:

 

                  a)      Whenever possible, without breaching any existing guidelines, regular vacation will be given precedence.

 

                  b)      Consistent with this, any requests for banked time, supplementary vacation, or other time off will not be confirmed until one week before at the earliest to allow regular vacations to take precedence before this.  Supplementary vacation will be granted if regular vacations are not affected.

 

 

L.      Converting Maintenance

         Overtime Policy

 

         The following guidelines are intended to be a consistent method of administering overtime in Converting Maintenance in a fair and equitable manner.  The objective being consistent administration of efficient operations and the assurance those appropriate skills are applied.

 

         Converting Maintenance is one department.  Converting is one department consisting of three divisions – Division A, Division B and Division E.

 

         This policy will not eliminate or restrict management capacity to schedule overtime.

 

 

         1.      Continuing Work:

 

                  Description:  Overtime required during a 3-shift operation for work such as capital, brand change and preventive maintenance, started before quitting time and is carried over.

 

                  a)      The mechanic(s) working on the task will be incumbent first.

 

                  b)      The remaining shop crew mechanics will be asked in order of seniority.

 

                  c)      The shift mechanic(s) will be asked in order of seniority in the division where the work is continuing.

 

                  d)      The remaining shift mechanic(s) in other divisions will be asked in order of seniority.

 

 

 

         2.      3-Shift Coverage - Due to Absenteeism:

 

                  Description:  Overtime required during a 3-shift operation because of absence and where the Supervisor may or may not request overtime depending on the activity.

 

                  a)      The shop crew will be assigned to cover first (dayshift Monday – Friday).

                           Note:  If the shop crew is unable to fill vacancies due to scheduled work requirements, or if overtime is created on the shop crew as a result of filling 8-Hour Shift Coverage, the overtime will be filled for the position that originally created the overtime as detailed in 2b), 2c), etc., until the position is filled.

 

                  b)      The shift mechanic(s) working on the proceeding shift in the division where the absence is, will be incumbent first in order of seniority.

 

                  c)      The remaining shift mechanic(s) on the proceeding shift in other divisions will be asked in order of seniority.

 

                  d)      Shift mechanic(s) on other shifts in the division where the absence is, will be asked in order of seniority.

 

                  e)      Shift mechanic(s) on other shifts in other divisions will be asked in order of seniority.

 

                  f)       The shop crew will be asked in order of seniority.

 

 

         3.      Breakdown Maintenance:

 

                  Description:  Breakdown overtime work that is specialized and will require one or more mechanics to complete.

 

                  a)      The dayshift lead hand in the division of the breakdown will be called first.

 

                  b)      The mechanic(s) working on the task will be incumbent.

 

                  c)      Shop crew mechanics will be asked in order of seniority.

 

                  d)      Shift mechanic(s) in the division of the breakdown will be asked in order of seniority.

 

                  e)      Shift mechanic(s) in other divisions will be asked in order of seniority.

 

 

         4.      Planned Weekend Maintenance:

 

                  a)      The dayshift lead hand in the division of the planned maintenance, brand change or capital work will be called first.

 

                  b)      The mechanic(s) working on the task will be incumbent.

 

                  c)      Shop crew mechanics will be asked in order of seniority.

 

 

                  d)      Shift mechanic(s) in the division where the planned maintenance, brand change or capital work is required will be asked in order of seniority.

 

                  e)      Shift mechanic(s) in other divisions will be asked in order of seniority.

 

 

         5.      4-Shift Relief

 

                  In order to reduce the amount of overtime in Converting Maintenance, when one or more tours become available due to absenteeism, vacation, sickness and leave of absence the shop crew will be asked in order of seniority to cover those tours.  In the case of no volunteers the junior millwright(s) will be scheduled to cover those tours.

 

 

         6.      12-Hour Shift Coverage

 

                  Description:  Overtime required during continuous operation.  Use the following table as a guide for incumbent crewing.

 

                 

Crew Absent

Shift

Incumbent Crew

Shift

Incumbent Crew

A

1st Day

B

2nd Day

C

 

1st Night

D

2nd Night

D

 

 

 

 

 

B

1st Day

C

2nd Day

D

 

1st Night

A

2nd Night

A

 

 

 

 

 

C

1st Day

D

2nd Day

A

 

1st Night

B

2nd Night

B

 

 

 

 

 

D

1st Day

A

2nd Day

B

 

1st Night

C

2nd Night

C

 

 

                  a)      The shop crew will be asked to cover first in order of seniority, (Day-shift; Monday-Friday).  Note:  if the shop crew is unable to fill vacancies due to scheduled work requirements, or if overtime is created on the shop crew as a result of filling 12-hour shift coverage, the overtime will be filled for the position that originally created the overtime as detailed in 6b), 6c), etc., until position is filled.

 

                  b)      Incumbent crew will be asked in order of seniority in the division where he/she normally works and that the overtime is required in first.

 

                  c)      Incumbent crew in the other divisions will be asked in order of seniority.

 

                  d)      When applicable, the other eligible crew will then be asked in order of seniority in the division where he/she normally works.

 

                  e)      When applicable, the other eligible crew will then be asked in order of seniority in the other divisions where he/she normally works.

 

                  f)       Failing all of the above, the remaining eligible mechanic(s) will be asked in order of seniority.

 

 

M.    Converting Maintenance

         Statutory Holiday Scheduling

 

         12-Hour Shift Coverage:

 

         1.      If there is equipment scheduled to run on a statutory holiday then:

 

                  a)      Shift mechanic(s) in the division the equipment is scheduled to run, that would normally be working that shift, will be asked in order of seniority as it is their normal scheduled working day.

 

                  b)      Shift mechanic(s) in other divisions that would normally be working that shift will be asked in order of seniority.

 

                  c)      In the event of shift vacancies a list of available shifts will be posted and volunteers (from all other shifts and crews not normally scheduled to work that day) will have the opportunity to put their names on the list if they would like to work.  Volunteers for each available shift will be selected by seniority.

 

         2.      If there is equipment scheduled to run in each division but the full allotment of mechanics is not required:

 

                  a)      Shift mechanics, in all divisions, that would normally be working that shift will be asked in order of seniority.

 

                  b)      In the event of shift vacancies a list of available shifts will be posted and volunteers (from all other shifts and crews not normally scheduled to work that day) will have the opportunity to put their names on the list if they would like to work.  Volunteers for each available shift will be selected by seniority.

 

 

         Planned Maintenance:

 

         1.      If maintenance is planned for the statutory holiday then:

 

                  a)      The dayshift lead hand in the division of the planned maintenance work will be called first.

 

                  b)      The mechanic(s) working on the task will be incumbent.

 

                  c)      Shop crew mechanics will be asked in order of seniority.

 

                  d)      Shift mechanic(s) in the division where the planned maintenance work is required that would normally be working that shift will be asked in order of seniority.

 

                  e)      Shift mechanic(s) in other divisions that would normally be working that shift will be asked in order of seniority.

 

                  f)       Shift mechanic(s) in other divisions or shifts, not normally scheduled to work that day will be asked in order of seniority.